Legal
Privacy Policy
Canadian Conferences is committed to protecting your privacy and handling your personal information responsibly under the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Canadian provincial privacy legislation.
PIPEDA Compliant
Aligned with Canada's federal privacy law for commercial organizations
No Data Sales
We never sell your personal information to advertisers or third parties
Canadian-First Data
Your data is processed and stored with Canadian privacy standards in mind
Contents
1. Information We Collect
Information you provide to us
When you register for an account, submit a conference listing, or contact us, we may collect your name, email address, organization name, job title, phone number, and billing information where applicable.
Information collected automatically
When you visit our website, we automatically collect certain technical information including IP address, browser type and version, pages visited, time spent on pages, referring URLs, and device type. This information helps us improve site performance and understand how visitors use the directory.
Conference and event data
If you submit a conference for listing on our directory, we collect all information you provide about the event including name, dates, location, description, speaker information, registration details, and contact information for the organizing body.
2. How We Use Your Information
Providing and improving our services
We use your information to operate the Canadian Conferences directory, process conference submissions, respond to inquiries, send transactional emails (such as submission confirmations), and continuously improve our platform's features and usability.
Communications
With your consent, we may send you newsletters featuring upcoming Canadian conferences, industry news, and platform updates. You can unsubscribe at any time using the link in any email we send or by contacting us directly.
Analytics and performance
We use aggregated and anonymized data to understand usage patterns, identify popular conference topics and cities, and make informed decisions about platform development. We do not sell your personal information to third parties.
3. Legal Basis for Processing (PIPEDA)
Consent
We process your personal information based on your consent for marketing communications and optional account features. You may withdraw consent at any time without affecting services already provided.
Legitimate interests
We process certain data based on our legitimate interest in operating and improving the directory, preventing fraud, and maintaining the security of our platform. We balance these interests against your privacy rights.
Contractual necessity
When you create an account or submit a conference listing, we process data necessary to fulfill our contractual obligations, including verifying your submission, publishing your listing, and communicating about it.
5. Data Retention
Account data
We retain your account information for as long as your account remains active. If you close your account, we will delete or anonymize your personal information within 90 days, except where we are required to retain it by law or for legitimate business purposes such as resolving disputes.
Conference listings
Published conference listings may be retained in our directory for up to 3 years after the conference date for historical reference and SEO continuity, with identifying organizer data removed upon request.
6. Your Rights Under Canadian Privacy Law
Access and correction
You have the right to access the personal information we hold about you and to request correction of any inaccurate or incomplete data. Submit a request by emailing privacy@canadianconferences.com.
Withdrawal of consent
You may withdraw consent for processing your personal information at any time. Note that withdrawal may affect your ability to use certain features of the platform.
Deletion
You may request deletion of your personal information, subject to legal retention requirements. We will process deletion requests within 30 days.
Complaints
If you believe your privacy rights have been violated, you have the right to file a complaint with the Office of the Privacy Commissioner of Canada at www.priv.gc.ca or 1-800-282-1376.
8. Security
Our commitments
We implement industry-standard security measures including HTTPS encryption, secure database practices, access controls, and regular security reviews to protect your personal information from unauthorized access, disclosure, or destruction.
Data breach notification
In the event of a data breach that poses a real risk of significant harm to individuals, we will notify affected individuals and the Office of the Privacy Commissioner of Canada as required by PIPEDA.
9. Contact Us
Privacy questions
For any privacy-related questions, requests, or concerns, please contact our privacy team at privacy@canadianconferences.com or via our contact form. We aim to respond to all privacy inquiries within 10 business days.
Questions about your privacy?
We are here to help.
If you have any questions, concerns, or requests related to your personal information, our team will respond within 10 business days.